Converting documents to a newer format

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What Is “Compatibility Mode” in Microsoft Office?

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Microsoft office 2016 compatibility checker free.MS Outlook 2016 compatibility checker dialog not showing

 

When you use the Compatibility Checker, you might see messages that determine potential losses of functionality when you save a PowerPoint presentation as a PowerPoint file. This document contains messages that the Compatibility Checker generates.

Use the information under each message to see what causes the message to appear and suggestions about what action to take. To learn how to use the Compatibility Checker, see Use compatibility mode to work with different versions of PowerPoint.

In the more common case, you will lose edit functionality only when you open the file in an earlier version of PowerPoint. For example, if you save a presentation with a SmartArt graphic to an earlier version of PowerPoint format, and then open that file in some earlier versions of PowerPoint, the SmartArt graphic is changed to a picture.

However, if you open the file again in a newer version of PowerPoint without making any edits to that SmartArt graphic picture, you can continue to edit your SmartArt graphic. In the second case, you will permanently lose functionality. For example, if you have modified the placeholder text on a custom layout, that placeholder text will be permanently lost. You cannot edit some content from later versions of PowerPoint in earlier versions of PowerPoint.

For example, shapes and text with new effects are converted to pictures bitmaps in some earlier versions of PowerPoint to make sure that they look the same in a presentation. As a result, you cannot change the line width, fill color, or other aspects of the shapes and text. Also, after the text is turned into a bitmap, any animations on that text does not display during the presentation.

Tip: If you want to modify a SmartArt graphic, a shape, or other objects in your presentation, save a copy of your PowerPoint presentation, and then save the copy as a PowerPoint file. By doing so, you can make changes to your original presentation if your SmartArt graphics, shapes, or other objects are converted to pictures when you save the presentation in the file format of an earlier version.

Media clips that are embedded or upgraded in PowerPoint or newer versions are converted to an image that you cannot edit in earlier versions of PowerPoint.

The message appears because your presentation contains. To maintain the visual appearance of your shape, some effects are converted to images that are used as the fill for the shape.

You can still edit any text because the text appears on top of these images. A shape with one or more of the following effects: shadow inner , glow, bevel, soft edges, or gradient fill. Remove the effects. To maintain the visual appearance of your shape, the shape and any text in that shape is converted to an image that you cannot edit in earlier versions of PowerPoint.

Text with one or more of the following effects: reflection, shadow inner , glow, transform, 3-D rotation, text outlines, or fills gradient, picture, and texture. Remove the text effects. Strikethrough or double strikethrough text, columns of text, text indented levels 6 – 9, or vertical text.

Remove these by using the buttons in either the Font group or Paragraph group on the Home tab. To maintain the visual appearance of your grouped shapes, your grouped shapes are converted to an image that you cannot edit in earlier versions of PowerPoint.

Grouped shapes with one or more of the following effects applied to all shapes: reflection, glow, 3-D rotation, or fills gradient, picture, and texture.

To maintain the visual appearance of your SmartArt graphic, your SmartArt graphic is converted to an image that you cannot edit in earlier versions of PowerPoint. SmartArt graphics are converted to a single object that cannot be edited in versions of PowerPoint earlier than Office PowerPoint However, you can Ungroup the SmartArt graphic, which can then be modified by using earlier versions of PowerPoint.

Note that after you convert the SmartArt graphic to individual shapes, functionality on the SmartArt Tools tabs is no longer available. To maintain the visual appearance of the table, your table is converted to an image that you cannot edit in an earlier version of PowerPoint. A table with one or more of the following effects: reflection, cell bevel, shadow, or fills gradient, picture, and texture. When you add an effect to a shape that causes the converted image to be larger than 30 megabytes MB , this message appears.

The message appears because your shape contains. A shape with one or more of the following effects: reflection, glow, bevel, soft edges, 3-D rotation, or fills gradient, picture, and texture.

To maintain the visual appearance of your grouped shapes, your grouped shapes are converted to an image that you cannot edit in earlier versions of PowerPoint and any effects are removed. Grouped shapes with one or more of the following effects applied to all shapes: reflection, glow, bevel, soft edges, 3-D rotation, or fills gradient, picture, and texture. You might receive this message if your presentation contains a customized Quick Access Toolbar, custom user interface parts that are not supported in versions of PowerPoint earlier than Office PowerPoint , or both.

These custom features will not be available in earlier versions of PowerPoint. Because the Microsoft Office Fluent user interface in Office PowerPoint and PowerPoint is very different from the menus and toolbars in earlier versions of PowerPoint, any customizations that were made in Office PowerPoint or PowerPoint are not available in earlier versions of PowerPoint.

In Microsoft Office Excel and later, the worksheet size is 16, columns by 1,, rows. However, the worksheet size of earlier versions of Excel is only columns by 65, rows. Data in cells outside of this column and row limit is lost in earlier versions of Excel. Formula references to data in this region will return a REF!

A chart that was created from data in cells outside of the row and column limit of the selected file format. In the Excel Compatibility Checker, click Find to locate the cells and ranges that fall outside of the row and column limits, select them, and then put them within the column and row limits or on another sheet by using the Cut and Paste commands. When you save a presentation that contains a custom layout with one or more ActiveX controls as a PowerPoint presentation.

If your presentation does not include code, click Continue. The code is then removed from the presentation. You cannot save code associated with ActiveX controls on custom layouts to file formats earlier than PowerPoint When you save a presentation that contains a custom layout with customized prompt text, this message appears. When saving as an earlier version, PowerPoint automatically changes the prompt text to the default placeholder text or to a text box.

When saving as an earlier version, PowerPoint automatically changes the placeholder to the default placeholder without animation. When you apply certain animation effects to shapes, and then save your presentation in the file format of an earlier version of PowerPoint, your animations might not be seen. This is because the animation is connected to text or a shape that was turned into a picture.

Solutio n to try. An animation effect applied to a shape that will become uneditable for example, SmartArt graphics. After saving, on the Insert tab, in the Images group, click Picture. When you save a presentation that contains an uninitialized ActiveX control, this message appears. An uninitialized ActiveX control is a control that has not been enabled. Click Options on the Message Bar.

A security dialog box will appear that gives you the option to enable the ActiveX control. Doing so will initialize the ActiveX control. For information about how to make a secure decision before you click an option, see Enable or disable ActiveX settings in Office files.

If you continue to see the message after you follow Step 1, delete the ActiveX control from your presentation. You may receive this warning if a sensitivity label is applied to classify the data in your document. Re-apply the label after saving the document using the Azure Information Protection Client. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support.

Upgrade now. Use the Compatibility Checker to identify potential losses of functionality when you save your Microsoft Office PowerPoint presentation in the file format of an earlier version of PowerPoint. In the more common case, you will lose edit functionality only when opening the file in an earlier version of PowerPoint. For example, if you save a presentation with a SmartArt graphic to an earlier version of PowerPoint format, and then open that file in an earlier version of PowerPoint, the SmartArt graphic will be changed to a picture.

However if you open the file again in Office PowerPoint , without making any edits to that SmartArt graphic picture, you can continue editing your SmartArt graphic. In the second case you will permanently lose functionality.

For example, shapes and text with new effects are converted to pictures bitmaps in earlier versions of PowerPoint to ensure that they look the same in a presentation. Also, once the text is turned into a bitmap, any animations on that text will not display during the presentation.

Tip: If you want to modify a SmartArt graphic, a shape, or other objects in your Office PowerPoint presentation, save a copy of your Office PowerPoint presentation, and then save the copy as a PowerPoint file.

By doing so, you can make changes to your original Office PowerPoint presentation if your SmartArt graphics, shapes, or other objects are converted to pictures when you save the presentation in the file format of an earlier version. Remove the effects or gradient fill. Text with one or more of the following effects: reflection, glow, bevel, shadow inner or perspective , warping transform, 3-D rotation, text outlines, or fills gradient, picture, and texture.

Remove the text effect, outline, or fill. Remove the 3-D effect. However, you can convert the SmartArt graphic to individual shapes , which can then be modified by using earlier versions of PowerPoint. Note that once you convert the SmartArt graphic to individual shapes, functionality on the SmartArt Tools tabs is no longer available. To maintain the visual appearance of your table, your table is converted to an image that you cannot edit in an earlier version of PowerPoint.

Remove the WordArt Style. Solution t o try. Because the Microsoft Office Fluent user interface in Office PowerPoint is very different from the menus and toolbars in earlier versions of PowerPoint, any customizations that were made in Office PowerPoint are not available in earlier versions of PowerPoint. In Microsoft Office Excel , the worksheet size is 16, columns by 1,, rows, but the worksheet size of earlier versions of Excel is only columns by 65, rows.

A chart created from data in cells outside of the row and column limit of the selected file format. In the Office Excel Compatibility Checker, click Find to locate the cells and ranges that fall outside of the row and column limits, select them, and then place them within the column and row limits or on another sheet by using the Cut and Paste commands.

When you save an Office PowerPoint presentation that contains a custom layout with one or more ActiveX controls as a PowerPoint presentation. In Slide Master view, select the custom text inside the placeholder, and then delete it. The default placeholder text will return once the custom text is deleted. On the Animations tab, in the Animations group, click Custom Animation.

When you apply certain animation effects to shapes, and then save your presentation in the file format of an earlier version of PowerPoint, your animations may not be seen.

 
 

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